Office telephone systems, also known as telecommunication systems, are a vital necessity to hundreds of businesses, with employees using telephones for internal and external communication and business processes. However, the information in this page alone should give you enough information to help you know what type of telephone system you need; for even more information why it's so important you should read on.... But first, we need to know what exactly we want our office telephone systems to be able to do for us. There are many different options when it comes to office telephone systems, which makes it difficult to know where to start when it comes to purchasing one. What's more, the phone system you decide upon can only be as good as the features you decide upon, so it makes sense that we first discuss a few things concerning Office Telephones Kenya systems.
One important feature to consider is automatic call forwarding. This feature forwards all outgoing calls to an alternate number such as voicemail. If the majority of your employees to use cell phones to call home or take their work home with them, this can make life easier by automatically forwarding all calls to their home phone. In addition, you may want your office telephone systems to be able to answer incoming calls in the middle of the night, when you're not around and there's nobody else to handle your calls. Automatic call forwarding can accomplish this quite easily with the right features.
Another useful office telephone systems feature is multi-line capability. Nowadays, most of the office telephone systems come with at least two telephones. Some companies even offer three or more telephones (although more common nowadays are office telephone systems with four or more telephones). Multi-line capability allows you to connect more telephones to your office telephone system, so if your employees use three different cell phones, your business will always have access to three independent lines. You can also use a voicemail feature to forward calls to your email box, so you never miss a single important message.
Another important GSM Gateway Kenya office telephone systems feature is call conferencing. It allows multiple people in your company to join one call, regardless of location. With this capability, you can conduct group meetings, training sessions, or simply conduct interviews with different members of your staff at one time. Another great feature of call conferencing is the ability to allow other employees to take the conference call while you are away. Call conferencing makes it easy for you to stay connected with your staff, even when they're offsite, as long as they have access to a computer with a speaker set.
Another feature you may find helpful is virtual receptionist services. These services typically include a live operator, who can take messages and answer calls, direct calls to your office telephone systems, and route faxes. They can even make calls to your pbx phone systems. A virtual receptionist service provider usually has several options, from answering personal calls to playing recorded messages, and many have unlimited options.
VoIP office telephone systems have become increasingly popular over the past few years, but some companies still haven't made the transition to VoIP. Even if your business uses conventional landlines, you can consider making the switch to VoIP. With the wide variety of features available on VoIP phone systems, you can enjoy all the benefits of a digital phone system without making any sacrifices in your business communications. Most importantly, VoIP technology can dramatically reduce your overhead, which will lead to significant cost savings in both the short and long term. In fact, the switch to VoIP can actually increase your profits, as well. This post: https://en.wikipedia.org/wiki/Telephony expounds more about this topic, check it out.